Room Parents

View the Room Parent Handbook here.

Compliance_Checklist.pdf

Please follow these steps for NEW volunteers (or see ADW Compliance Checklist):

1. Go to www.virtus.org and click on the link for "registration".  Begin the registration process and choose "Washington, DC (Archdiocese).  Create a user name and password, and register to attend a child protection class online.   Please choose "Mary of Nazareth School" as your location.  During the online registration, please read the Pastoral Code of Conduct and Contact with Minors.
2. Email to Mrs. Wray (mwray@maryofnazareth.org) in the office the completed volunteer application and 2 forms of government-issued ID (driver’s license, passport, birth certificate, social security card, government employment ID- military ID’s are not accepted.)  Once those have been received, Mrs. Wray will email you the Archdiocesan fingerprint authorization form.  
3. Schedule an appointment with any authorized fingerprint provider (see list of providers HERE).  If you choose to use American Identity Solutions, please take their form with you.  If you choose any other provider, please take the State of Maryland form.  You must bring valid, government-issued ID to the appointment.
4.  Once you have attended the class, please sign page 56 of the green Child Protection Policy booklet you receive (Acknowledgement - Appendix E).   Please complete the bottom section, “Employee/Volunteer”, and email this page to Mrs. Wray in the office.  Your position is “volunteer”. 

Individuals will be personally responsible for the costs (estimated to be approximately $40-$60 per person) associated with the fingerprinting process.

All volunteers must be fingerprinted under these requirements, even if you have been previously fingerprinted for another company or position. 

If you have any questions, please contact Mrs. Wray at mwray@maryofnazareth.org

Current HSA Treasurer: Christa Owens

2022-23 HSA Proposed Budget - as of 8/25/2022

2020-21 HSA Dues: $25 per family

2020-21 Class Activity Fee (CAF): $20 per child

Submit your CAF and HSA dues by paying through Shopify here.  Thank you for your support!  

To submit a Disbursement of Funds request:

Complete Disbursement Request Form and attach your receipt(s).

Submit completed form and receipts to HSA Treasurer through the main office.

You will receive your check in backpack mail.

Please note that reimbursement to individuals may not exceed $250 for out-of-pocket expenses. Individual expenses exceeding $250.00 will be paid by check directly to the vendor. The expense for a single item may not be divided into multiple reimbursements of smaller amounts.

If you require a check in advance or have a bill that must be paid by the HSA, please submit a completed Disbursement Request Form and submit it to the HSA Treasurer with at least three day's notice. Please keep a copy of the bill for committee records. HSA checks must be co-signed by the HSA President and the Principal.

To Submit a Notice of Deposit:

If you are in charge of an activity that generates money, such as a fundraiser:

1. Verify the total amount being turned in and complete a Deposit Notice Form.
2. Two committee members must count cash before a deposit can be completed.
3. Deposit Notice Form and cash/checks must be submitted to the HSA President, Vice President, or Treasurer. This should be done at the end of the event or as soon as possible the next school day.

Please note that the Deposit Notice Form may be submitted to the Treasurer as an attachment to an e-mail.

TBD 

Each class is assigned one or two lunches and “Special Events” to coordinate during the school year. Sponsoring lunches includes coordinating volunteers for set-up and clean-up, providing food and drinks (baked dessert items) and paper supplies.