Room Parents

View the Room Parent Handbook here.

As of July 2, 2019, the Archdiocese of Washington now requires that all employees and volunteers in schools and parishes who work with children or vulnerable adults must be fingerprinted. Electronic background checks will no longer be done or accepted.  Volunteers who were ONLY electronically background checked will have until January 31, 2020 to be fingerprinted and compliant with the new Child Protection Policy.  If the requirement (fingerprinting) is not met, the volunteers’ VIRTUS accounts will be inactivated and they will not be eligible to volunteer as of February 1, 2020 until they complete the requirement. Fingerprinting is now being outsourced and the Archdiocese is no longer providing fingerprinting services. Compliance_Checklist.pdf

In order to work with children in the Archdiocese of Washington, volunteers must be cleared through the Child Protection Program (VIRTUS):

1. Go to www.virtus.org and click on the link for "registration".  Begin the registration process and choose "Washington, DC (Archdiocese).  Create a user name and password, and register to attend a child protection class somewhere in the Archdiocese.   Please choose "Mary of Nazareth School" as your location.  During the online registration, please read the Pastoral Code of Conduct and Contact with Minors.
2. See Mrs. Wray (mwray@maryofnazareth.org) in the school office to pick up the Archdiocesan fingerprint authorization form.  Please bring the completed volunteer application and 2 forms of government-issued ID (driver’s license, passport, birth certificate, social security card, government employment ID- military ID’s are not accepted.)
3. Schedule an appointment with any authorized fingerprint provider (see list of providers below).  We have negotiated a special price with American Identity Solutions, which has convenient locations in Rockville, Germantown, Bethesda, and Silver Spring.  You must bring valid, government-issued ID to the appointment.  Individuals will be personally responsible for the costs (estimated to be approximately $40-$60 per person) associated with the fingerprinting process. All volunteers must be fingerprinted under these requirements, even if you have been previously fingerprinted for another company or position. 
4. Once you have attended the class, please turn in to the office the last page of the Child Protection Policy booklet you receive (Appendix E). Please complete the bottom section, “Employee/Volunteer”.  Your position is “volunteer”. 

    

   Previously cleared volunteers who simply need to complete the fingerprint requirement may simply email Mrs. Wray (mwray@maryofnazareth.org) to receive the authorization form via return email.  If you are unsure of your fingerprint status, please contact Mrs. Wray directly so that we may verify whether or not fingerprints need to be done.

    

   Thank you for your cooperation and patience as we transition to the new system.

Current HSA Treasurer: Valerie Reposa

2019-20 HSA Budget - as of 9/11/2019

2019-20 HSA Dues: $25 per family

2019-20 Class Activity Fee (CAF): $20 per child

Submit your CAF and HSA dues by downloading this form and returning it to the office.  Thank you for your support!  

To submit a Disbursement of Funds request:

1. Complete Disbursement Request Form and attach your receipt(s).

2. Submit completed form and receipts to HSA Treasurer through the main office.

3. You will receive your check-in backpack mail.

Please note that reimbursement to individuals may not exceed $250 for out-of-pocket expenses. Individual expenses exceeding $250.00 will be paid by check directly to the vendor. The expense for a single item may not be divided into multiple reimbursements of smaller amounts.

If you require a check in advance or have a bill that must be paid by the HSA, please submit a completed Disbursement Request Form and submit it to the HSA Treasurer with at least three day's notice. Please keep a copy of the bill for committee records. HSA checks must be co-signed by the HSA President and the Principal.

To Submit a Notice of Deposit:

If you are in charge of an activity that generates money, such as a fundraiser:

1. Verify the total amount being turned in and complete a Deposit Notice Form.

2. Two committee members must count cash before a deposit can be completed.

3. Deposit Notice Form and cash/checks must be submitted to the HSA President, Vice President, or Treasurer. This should be done at the end of the event or as soon as possible the next school day.

Please note that the Deposit Notice Form may be submitted to the Treasurer as an attachment to an e-mail.

TBD 

Sponsoring includes coordinating volunteers for set-up and clean-up, providing
food and drinks (fruit, breakfast meats, egg casseroles, bagels, and baked
goods) and paper supplies.

Breakfasts

TBD

Lunch

TBD